Data Protection Statement

Effective Date: 20/03/2026
Website: https://delphsailingclub.com/
Organisation: Delph Sailing Club

1. Introduction

Delph Sailing Club is committed to protecting and respecting your personal data.

This Data Protection Statement explains how we handle personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Our Role

Delph Sailing Club acts as a data controller in relation to personal data collected through this website and in connection with club membership, events, and activities.

3. Data Protection Principles

We follow the core principles of UK GDPR. Personal data will be:

  • Processed lawfully, fairly, and transparently

  • Collected for specified and legitimate purposes

  • Limited to what is necessary

  • Accurate and kept up to date

  • Retained only as long as necessary

  • Processed securely

4. Personal Data We May Collect

Depending on how you interact with us, we may collect:

  • Contact details (e.g. name, email address, telephone number)

  • Membership information

  • Event registration details

  • Communication records (e.g. enquiries, emails)

  • Emergency contact details (for sailing activities, where applicable)

We do not intentionally collect sensitive personal data unless necessary (e.g. for safety or welfare purposes) and provided voluntarily.

5. Lawful Basis for Processing

We rely on the following lawful bases:

  • Contractual necessity – to manage membership and participation in club activities

  • Legitimate interests – to operate and improve the club and its services

  • Consent – for communications such as newsletters or updates

  • Legal obligation – where required by law or governing bodies

6. How We Use Personal Data

We use personal data to:

  • Manage membership applications and records

  • Organise sailing activities, events, and training sessions

  • Communicate with members and prospective members

  • Ensure safety and welfare during club activities

  • Maintain administrative and financial records

7. Data Sharing

We may share personal data where necessary with:

  • Club officers, volunteers, and authorised personnel

  • Governing bodies such as the Royal Yachting Association (RYA)

  • Event organisers or race officials

  • Service providers (e.g. IT systems, email platforms)

  • Legal or regulatory authorities where required

We ensure that any third parties process personal data in accordance with data protection law.

8. Data Security

We take appropriate steps to protect personal data, including:

  • Controlled access to personal information

  • Secure storage systems

  • Policies and procedures for handling data

However, no system is completely secure, and we cannot guarantee absolute security.

9. Data Retention

We retain personal data only for as long as necessary to:

  • Manage membership and participation

  • Meet legal and regulatory obligations

  • Maintain appropriate records

Retention periods may vary depending on the type of data.

10. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request erasure of your data

  • Restrict or object to processing

  • Request data portability

  • Withdraw consent where applicable

To exercise your rights, please contact us.

11. Contact Details

If you have any questions about this Data Protection Statement or how your data is handled, please contact:

Delph Sailing Club
Longworth Road
Egerton
Bolton
BL7 9TS
United Kingdom

Telephone: 01204 309 033
Email: [email protected]

12. Complaints

If you are not satisfied with how your personal data is handled, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO).

Website: https://www.ico.org.uk

13. Updates to This Statement

We may update this Data Protection Statement from time to time. Any updates will be published on this page with a revised effective date.